Field Trip Guidelines

Thank you for choosing The Heard Natural Science Museum & Wildlife Sanctuary for your upcoming field trip! Please use the following guidelines to ensure your group has a wonderful visit.  


  • Group Leaders are responsible for arriving ten minutes early for all scheduled activities.
  • Group Leaders need to report to the front desk of the main building for check-in.
  • After check-in, Group Leaders should station their students in the circular garden directly in front of the building. Groups are to remain in the garden until greeted by a Heard Staff Member or Docent who will direct your scheduled activities.

Late Arrivals

  • Groups that arrive over fifteen minutes late cannot be guaranteed a full tour.
  • Groups that arrive over thirty minutes late cannot be guaranteed a guided tour.


  • Send your Group Leader inside to the front desk to check-in with the following information
    • Total # students
    • Total # adults
    • Name of Group
    • Type of Activity
  • At this time, the Group Leader will pay for any additional participants and receive further instructions for the day’s activities.
  • Refunds or Credits will not be granted for having fewer participants on the day of your field trip than what is represented on the invoice.


  • Students should be prepared for going outside in all weather.
  • Closed-toe shoes and long pants are the preferred attire for a visit to the Museum & Sanctuary.
  • Insect Repellent and sunscreen are advisable. Applying repellent is time consuming so PLEASE APPLY REPELLENTS PRIOR TO YOUR ARRIVAL.
  • Hairspray, perfume & cologne attract insects!
  • Nametags for each group member identifying the person & group name are very helpful.


  • Any child arriving or departing from the Museum must be accompanied by a parent or designated adult. No one under 18 is allowed inside the Museum or on the Sanctuary unaccompanied.
  • The Museum requires a minimum 1:10 chaperone to student ratio. Chaperones must be 21 years of age or older.
  • Group Leaders and Chaperones are responsible for ensuring the group’s appropriate behavior throughout the entire visit. To guarantee a pleasant visit for all our guests, the Museum reserves the right to remove any individual or group from the premises.
  • Smoking is prohibited on The Heard Museum and Wildlife Sanctuary property.
  • Help us to preserve our environment. Please do not pick flowers, pull leaves from plants, disturb spider webs, disturb animals, or collect any natural items while you are visiting. 

Picnic Areas

  • Picnic areas are the only place where food can be consumed.
  • Please store your lunches on the bus until you are ready to eat. We do not have room to store lunches inside the museum.
  • Please bring trash bags to “pack-out” your refuse. There is a dumpster for your use in the bus parking lot. Due to the number of wild animals on our Sanctuary, containment and proper disposal of your trash is very important.
  • In the case of inclement weather we cannot guarantee an available eating area inside the museum.

Heard Nature Store

  • The Museum Nature Store is open to your group.
  • Chaperones are required to accompany group members at all times in the Store.
  • Teachers receive a 10% discount for their personal purchases.